Condominium & HOA compliance software for boards and managers
Community associations carry structural, life-safety and reserve-driven obligations where the record is the defense. Mason Mathews tracks each one — Milestone Inspections, SIRS, recertifications, fire and elevator obligations, vendor documents — with an owner, a date and the evidence, so the board and the manager can produce the record the moment someone asks.
Boards change. Managers change. The obligations don't.
A Florida condominium answers to its unit owners, its board, its insurer, the county building department and the fire marshal — and the people answering rotate every election cycle. Inspection reports, engineer letters, elevator certificates and vendor insurance end up in a management company's inbox, a former board president's files, or a binder in the manager's office.
When a buyer's attorney, an insurer at renewal, or a unit owner at a meeting asks what was done and when, the association needs a record — not a recollection. Mason Mathews holds that record, with the evidence attached and a different authorized person confirming every closure.
- Milestone structural inspections (Phase 1 and Phase 2) under Florida Statute 553.899
- Structural Integrity Reserve Studies (SIRS) and the items they identify
- County building recertification programs (for example Miami-Dade and Broward 40-year recertification)
- Fire alarm, sprinkler, fire pump and extinguisher inspections — NFPA 72, 25, 10
- Elevator certificates of operation and periodic tests
- Emergency generator tests, backflow preventers, pool and spa permits
- Engineer recommendations and corrective-action work orders
- Vendor certificates of insurance, licenses and service contracts
- Board-reported items and unit-owner requests that create an obligation
- Community association managers (LCAM) — one calendar of every obligation across the properties you manage, with owners and evidence
- Boards of directors — the association's condition in one word, and a record that survives the next election
- Management companies — the same closure discipline held across every association in the portfolio
- Engineering and maintenance staff — evidence captured where the work happens
From engineer's letter to Verified Closed
Each obligation is recorded with its source — statute, county program, inspection finding, engineer recommendation, insurer condition — and the building or system it concerns.
The manager, a board member, staff or a vendor is accountable, with a due date that drives the calendar.
Engineer reports, permits, photos, invoices and certificates attach to the item. No evidence, no submission.
A different authorized person — the manager or a board-designated reviewer — confirms closure. The record is locked, timestamped and exportable for the board packet, the insurer or a buyer's request.
Statutory and county requirements vary by building height, age, location and jurisdiction, and they change. Mason Mathews tracks the obligations your association configures and confirms with its engineer, attorney and local authority; it does not determine which requirements apply or certify compliance with them.
Don't know what applies to your building? Look it up on AHJ Radar.
Enter your ZIP code and get who governs your property — fire marshal, building official, licensing boards — what's in force with citations, and the deadlines coming in the next 24 months. All 50 states and DC. No account.
Common questions
Does it track Florida Milestone Inspections and SIRS?
Yes. Milestone structural inspections, Structural Integrity Reserve Studies, the items they identify, and county recertification programs are tracked with owners, dates and evidence, so the board and manager can produce the record on request.
Who verifies a closure in an association?
A different authorized person than the one who did the work — typically the community association manager or a board-designated reviewer. Mason Mathews enforces the separation and records who verified and when.
Does the record survive a change in management company or board?
The obligations, evidence and history live in the association's account, not in a person's inbox. Export access and retention follow the client agreement.
Does Mason Mathews tell us which laws apply to our building?
No. Your engineer, attorney and local authority determine applicability. Mason Mathews tracks the obligations you configure and holds the proof they were met.
See how MMFA handles a real operational scenario.
Follow a finding from assignment through evidence submission, separate review, and verified closure. Examine the executive summary and supporting record using demonstration data, then discuss how the process would fit your hotel, community, or portfolio.