Fire & life-safety inspection tracking with evidence on every closure
Fire sprinklers, fire pumps, fire alarms, kitchen hood suppression, extinguishers, emergency generators, emergency lighting — each on its own cycle, most performed by a different vendor, all of it what the fire marshal asks about first. Mason Mathews tracks every one to its standard, its owner and its evidence.
The vendor came. Did the deficiency get corrected?
Fire and life-safety work is almost entirely vendor-performed and almost entirely cyclical. A sprinkler contractor's quarterly report lists three deficiencies; the invoice gets paid; the deficiencies are still open at the annual inspection. A fire pump churn test is due weekly and nobody can say which weeks were done. A hood suppression system is tagged, but the fusible links are the wrong rating and the tag says nothing about it.
The gap is never the inspection. It is the corrective action afterward, and the proof that it happened. Mason Mathews makes the deficiency a tracked obligation with an owner and a deadline, requires evidence before it can be submitted, and requires a different authorized person to verify the closure.
- Fire sprinkler quarterly, annual and 5-year inspections — NFPA 25
- Fire pump weekly churn and annual flow tests — NFPA 25
- Fire alarm annual inspection and test — NFPA 72
- Kitchen hood suppression semi-annual — NFPA 96
- Portable fire extinguishers — NFPA 10
- Emergency and standby generators — NFPA 110
- Emergency lighting and exit signs, 30-second monthly and 90-minute annual tests
- Fire door, smoke damper and elevator recall testing
- Fire marshal findings and brand life-safety audit items
- The governing standard and enforcing authority for each item
- The vendor report, with its deficiency list turned into tracked items
- Corrective-action photos and readings from the field
- Who corrected it, who verified it, and when
- The equipment's full history, reachable from a QR code on the asset
- An exportable record for the fire marshal, the insurer or the brand auditor
Leadership sees the condition. The floor captures the proof.
The executive view states the property's condition as Blocked, Watch or Clear based on what is open among the obligations it tracks — a critical open fire-safety item blocks readiness regardless of how many other items are current. Engineers attach evidence from a phone; a separate reviewer confirms closure; the Regulatory Library keeps every item referenced to its NFPA or Florida code citation.
Don't know what applies to your building? Look it up on AHJ Radar.
Enter your ZIP code and get who governs your property — fire marshal, building official, licensing boards — what's in force with citations, and the deadlines coming in the next 24 months. All 50 states and DC. No account.
Common questions
Which fire inspections does the software track?
Any obligation you configure. Out of the box it is built around NFPA 25 (sprinklers and fire pumps), NFPA 72 (fire alarm), NFPA 96 (kitchen hood suppression), NFPA 10 (extinguishers), NFPA 110 (generators), emergency lighting tests, fire doors and dampers, and the findings a fire marshal or brand auditor issues.
How are vendor deficiencies handled?
The vendor report is attached to the inspection obligation and each deficiency becomes its own tracked item with an owner, a due date and an evidence requirement, so a paid invoice is never mistaken for a corrected deficiency.
Can the engineer who fixed it close it?
No. Completion and verification are separated by role. A different authorized person reviews the evidence and confirms closure.
Is this a fire-alarm monitoring or emergency notification system?
No. Mason Mathews is a system of record for obligations and corrective action. It is not a life-safety monitoring or emergency notification system and must not be relied on to detect or respond to emergencies.
See how MMFA handles a real operational scenario.
Follow a finding from assignment through evidence submission, separate review, and verified closure. Examine the executive summary and supporting record using demonstration data, then discuss how the process would fit your hotel, community, or portfolio.